Assets

Asset Documents

Each asset in AMSDeck, the asset management software, can have its own set of documents uploaded in the Documents section, ensuring all relevant files are stored in one place for easy access.

The Asset Documents page is accessed by first visiting the Asset by clicking on its Custom ID from the Dashboard and then clicking on the Documents option from the Asset Menu.

Documents may serve different purposes —

  • Legal documents such as warranties, insurance policies, or contracts that define ownership, coverage, and terms.
  • Administrative records like invoices, purchase orders, or depreciation reports that help track asset costs and transactions.
  • User guides and manuals providing instructions, troubleshooting steps, and best practices for proper asset usage and maintenance.

By consolidating these files within AMS, organizations can streamline documentation, ensure compliance, and maintain a complete historical record of each asset.

An 'Asset Documents' page displaying documents related to an Apple MacBook Air with Custom ID 'A-0002'. The left panel includes options for 'Details,' 'Documents,' 'Maintenance Log,' and 'All History,' along with a QR code and a 'Print QR Code' button. The main section lists two attached documents, 'Apple_Warranty.pdf' and 'Insurance.pdf,' each with a delete button. Below, there is a 'Documents as Images' section displaying three preview images of warranty documents, each with a delete button. There are also 'Upload' and 'Camera' buttons for adding more images.
Asset Documents section in Asset Management Software — AMS

Documents can be —

  • Uploaded as files from your drive
  • Uploaded as images from your drive
  • Captured photos using the camera for real-time documentation

Uploaded as files

Uploaded documents can be in the following formats:

  • PDF (.pdf)
  • Word Documents (.doc, .docx)
  • Excel Spreadsheets (.xls, .xlsx)
  • Text Files (.txt)

Uploaded as images

Uploaded images can be in the following formats:

  • JPG
  • PNG
  • GIF
  • WEBP

Captured photos using the camera

You can use your device's camera (laptop, mobile, or webcam) to capture photos of your documents. This provides a quick and convenient way to digitize them.

Quick tip: After uploading documents as images or capturing a photo, click on the thumbnail to zoom in and view details more clearly.

Next: Learn about servicing details of the asset in Asset Maintenance