Assets

Asset History

Having access to an asset’s entire history is crucial for understanding its usage, maintenance patterns, and overall lifecycle within your company.

This information helps in monitoring efficiency, planning for regular upkeep, and making informed decisions about repairs, replacements, or upgrades.

The Asset History page is accessed by first visiting the Asset by clicking on its Custom ID from the Dashboard and then clicking on the All History option from the Asset Menu.

In cases of accidents, misuse, or unexpected issues, the history log allows you to trace back every action related to the asset. This includes who used it, when it was transferred, maintenance records, and any notes or images attached.

By reviewing these details, you can identify potential causes, prevent future incidents, and enforce accountability.

An 'Asset History' page for an Apple MacBook Air with Custom ID 'A-0002'. The left panel includes options for 'Details,' 'Documents,' 'Maintenance Log,' and 'All History,' along with a QR code and a 'Print QR Code' button. The main section logs various asset activities.
Asset History section in Asset Management Software — AMS

The Asset History section provides a detailed log of every action related to an asset, ensuring complete transparency in its management.

  • Status changes – When the asset was issued, returned, sent to maintenance, discarded, archived, deleted, or restored.
  • Location updates – Every transfer, including where and when it was moved.
  • Personnel usage – Who used the asset at any given time in that asset's lifetime.
  • Action timestamps – Dates and times of every recorded action.
  • Field modifications – Detailed edits on each field, including custom fields.
  • Notes and photos – Supporting details added during transfers, returns, or maintenance.
  • Management handling – Who in your team managed the asset at any given point. 

This comprehensive record ensures that every aspect of the asset’s lifecycle is fully documented, helping with tracking, auditing, and decision-making.

Next: Learn how to Print QR Code Labels