Asset Actions

Deleting an Asset

Besides Statuses, assets can also belong to two additional states:

  • Archived — A permanent state where the asset is removed from active use but remains in the system for historical reference and reporting.
  • Deleted — A temporary state where the asset is moved to Trash for a 7-day grace period before being permanently erased along with all related data.

Quick tip: You can archive or delete an asset at any time, unlike transfer and return actions, which follow a linear process where one must occur before the other.

You can delete an asset through the Asset Details page by scrolling to the bottom and clicking the Delete link located in the bottom-right corner of the page.

A section of the interface displaying two options: 'Archive' in lighter gray text and 'Delete' in bold black text, both underlined, indicating clickable actions.
Delete link at the bottom of the Asset Details page

Delete Asset Modal

The Delete Asset modal provides only the Note option before deleting the asset.

Delete asset confirmation modal displaying details of an asset marked 'Out of Service.' The modal includes a note field, an image upload section, and a warning message stating that deleted assets first go to Trash and can be recovered within 7 days before being permanently removed. A large red 'Delete' button is prominently displayed.
Delete Asset modal

Modal title

To the right of the modal title, the system displays the asset’s current status. In this case, the asset is marked as "Out of Service."

Note field

The Note field allows you to add any relevant details when deleting the asset. This can include information about the asset's condition or any other important notes.

Quick tip: Even though the system permanently removes the asset after 7 days, anyone reviewing it in the Trash can see the reason for its removal through the Note left at the time of deletion.

A text input field labeled 'Note' contains the message: 'The asset is being deleted because it was created by accident.' The field is outlined in blue, indicating it is active or selected.
The "Note" text field in the Delete Asset modal

Quick tip about Deleted Assets: Deleted assets are not removed immediately. To prevent accidental deletion, they are first moved to the Trash, where they can be restored within a 7-day grace period. After this period, the asset and all its dependencies (images, documents, history, etc.) are permanently deleted with no way to restore them.

Restoring a deleted asset

You can restore a deleted asset within 7 days before it is permanently removed.

Next: Learn how to Restore an Asset